ClearanceKit · Lead Clearance & Abatement Reports

What's inside the lead clearance report kit

6 editable documents: the clearance report and abatement report shells built to the current 40 CFR §745.227(e)(8) and (e)(10) required elements, visual-assessment forms, a dust-wipe and soil sample log with chain of custody, an RRP recordkeeping checklist, and an action-level reference card + implementation guide — each mapped to the exact section it satisfies, with a stated retention period and a plain-English fill-in guide.

Get the kit — $299 Lead clearance report overview

The documents

1. Lead Clearance Report (40 CFR §745.227(e)(8))

Source file: clearance-report.md

Retention: Provide the signed clearance report to the client/property owner and retain a copy per the applicable program: EPA lead activities records and, for HUD-assisted housing, per 24 CFR §35.175. Keep at least 3 years; longer where state/tribal or HUD program rules require. Never discard the report tying an abatement to its result.

Regulation this document satisfies:

EPA (40 CFR Part 745, Subpart L) — 40 CFR §745.227(e)(8)
Post-abatement clearance procedures and clearance report — visual inspection (e)(8)(i); cleanup verification; dust sampling taken at least 1 hour after final post-abatement cleanup (e)(8)(iv); documented sampling methodology and room/hallway/stairwell selection; comparison of residual dust-lead results to the (e)(8)(viii) action levels; and recleaning + retesting of any area that fails.
The clearance-report deliverable summarizes these steps: what was visually inspected, what was sampled, the lab-analyzed results by location in ug/ft2, and pass/fail against the current action levels.
Effective 2025-01-13. Read the regulation · Source text read 2026-07-09
EPA (40 CFR Part 745, Subpart L) — 40 CFR §745.227(e)(8)(viii)
Dust-lead ACTION levels used to clear an abatement. Transitional (before 2026-01-12): floors 10, interior window sills 100, window troughs 400 ug/ft2. CURRENT (on/after 2026-01-12): floors 5, interior window sills 40, window troughs 100 ug/ft2. A clearance passes when every sampled surface is below the applicable action level.
The Oct-2024 final rule renamed 'clearance levels' to 'action levels'. EPA-authorized states may adopt later; the numbers above are the federal levels. Confirm the level in effect for the jurisdiction and the abatement date on every report. See https://www.epa.gov/lead/hazard-standards-and-clearance-levels-lead-paint-dust-and-soil-tsca-sections-402-and-403 and the final rule at https://www.federalregister.gov/documents/2025/07/09/2025-12726/reconsideration-of-the-dust-lead-hazard-standards-and-dust-lead-post-abatement-clearance-levels .
Effective 2026-01-12. Read the regulation · Source text read 2026-07-09
EPA (40 CFR Part 745, Subpart D) — 40 CFR §745.65
Lead-based paint hazard standards (IDENTIFY, distinct from clearance action levels). Dust-lead hazard on floors/interior window sills: before 2026-01-12 = 10 / 100 ug/ft2; on/after 2026-01-12 = any REPORTABLE level by NLLAP wipe analysis. Soil-lead hazard §745.65(c): bare soil in a play area = 400 ppm (ug/g); rest of yard = average 1,200 ppm. Paint-lead hazard = deteriorated LBP on friction/impact/chewable surfaces or any deteriorated LBP.
Reportable/hazard levels (used to FIND a hazard) are not the same as the (e)(8)(viii) action levels (used to CLEAR an abatement). The pack keeps the two straight so a report never mislabels a number.
Effective 2026-01-12. Read the regulation · Source text read 2026-07-09
HUD (24 CFR Part 35, Subpart R — Lead Safe Housing Rule) — 24 CFR §35.1340
Required contents of a clearance / hazard-reduction report for federally assisted and HUD-associated housing: the property address and affected dwelling units/common areas; the date(s) of the exam; the name, address, signature, and certification number of each person performing the clearance; the visual-assessment results; the dust-sample analysis results in ug/sq.ft. by sample location; the lab name, address, and EPA identification number; the hazard-reduction start and completion dates; the firm/organization name, address, and supervisor names; and a detailed written description of the hazard reduction or maintenance activity (methods used, exterior surface / interior room / common-area locations, and soil locations/methods).
HUD clearance in assisted housing tracks the EPA dust action levels; this citation governs the REPORT CONTENTS for the HUD side. Retention of these records is set by 24 CFR §35.175 — confirm the applicable period for the housing program before disposing of any report.
Read the regulation · Source text read 2026-07-09

2. Lead Abatement Report (40 CFR §745.227(e)(10))

Source file: abatement-report.md

Retention: Retain the abatement report with its clearance results for the life of the abatement record; at least 3 years, and longer where state/tribal law or the HUD program (24 CFR §35.175) requires.

Regulation this document satisfies:

EPA (40 CFR Part 745, Subpart L) — 40 CFR §745.227(e)(10)
Required contents of the ABATEMENT REPORT: (i) start and completion dates of the abatement; (ii) name/address of each certified abatement firm and each supervisor; (iii) the occupant protection plan prepared under (e)(5); (iv) name, signature, and certification of each certified risk assessor or inspector performing clearance sampling, with the dates of sampling; (v) the clearance dust-lead results (and soil results, if any) with the identity of each analyzing lab; (vi) a detailed written description of the abatement — methods used, occupant protection, room/component locations, and any encapsulant/enclosure monitoring recommendations; and, on/after 2026-01-12, a dust-lead hazard statement when a result is below the action level yet at or above the reportable level.
A July-2025 EPA correction (90 FR / 2025-12726) restored three post-abatement (e) subparagraphs deleted in error when the final rule took effect 2025-01-13; use the current eCFR text, not the raw Jan-2025 rule text.
Effective 2025-01-13. Read the regulation · Source text read 2026-07-09
EPA (40 CFR Part 745, Subpart L) — 40 CFR §745.227(e)(8)(viii)
Dust-lead ACTION levels used to clear an abatement. Transitional (before 2026-01-12): floors 10, interior window sills 100, window troughs 400 ug/ft2. CURRENT (on/after 2026-01-12): floors 5, interior window sills 40, window troughs 100 ug/ft2. A clearance passes when every sampled surface is below the applicable action level.
The Oct-2024 final rule renamed 'clearance levels' to 'action levels'. EPA-authorized states may adopt later; the numbers above are the federal levels. Confirm the level in effect for the jurisdiction and the abatement date on every report. See https://www.epa.gov/lead/hazard-standards-and-clearance-levels-lead-paint-dust-and-soil-tsca-sections-402-and-403 and the final rule at https://www.federalregister.gov/documents/2025/07/09/2025-12726/reconsideration-of-the-dust-lead-hazard-standards-and-dust-lead-post-abatement-clearance-levels .
Effective 2026-01-12. Read the regulation · Source text read 2026-07-09
HUD (24 CFR Part 35, Subpart R — Lead Safe Housing Rule) — 24 CFR §35.1340
Required contents of a clearance / hazard-reduction report for federally assisted and HUD-associated housing: the property address and affected dwelling units/common areas; the date(s) of the exam; the name, address, signature, and certification number of each person performing the clearance; the visual-assessment results; the dust-sample analysis results in ug/sq.ft. by sample location; the lab name, address, and EPA identification number; the hazard-reduction start and completion dates; the firm/organization name, address, and supervisor names; and a detailed written description of the hazard reduction or maintenance activity (methods used, exterior surface / interior room / common-area locations, and soil locations/methods).
HUD clearance in assisted housing tracks the EPA dust action levels; this citation governs the REPORT CONTENTS for the HUD side. Retention of these records is set by 24 CFR §35.175 — confirm the applicable period for the housing program before disposing of any report.
Read the regulation · Source text read 2026-07-09

3. Visual Assessment Forms (pre- and post-abatement)

Source file: visual-assessment-forms.md

Retention: Retain each completed visual-assessment form with the clearance or abatement report it supports; at least 3 years.

Regulation this document satisfies:

EPA (40 CFR Part 745, Subpart L) — 40 CFR §745.227(e)(8)
Post-abatement clearance procedures and clearance report — visual inspection (e)(8)(i); cleanup verification; dust sampling taken at least 1 hour after final post-abatement cleanup (e)(8)(iv); documented sampling methodology and room/hallway/stairwell selection; comparison of residual dust-lead results to the (e)(8)(viii) action levels; and recleaning + retesting of any area that fails.
The clearance-report deliverable summarizes these steps: what was visually inspected, what was sampled, the lab-analyzed results by location in ug/ft2, and pass/fail against the current action levels.
Effective 2025-01-13. Read the regulation · Source text read 2026-07-09
HUD (24 CFR Part 35, Subpart R — Lead Safe Housing Rule) — 24 CFR §35.1340
Required contents of a clearance / hazard-reduction report for federally assisted and HUD-associated housing: the property address and affected dwelling units/common areas; the date(s) of the exam; the name, address, signature, and certification number of each person performing the clearance; the visual-assessment results; the dust-sample analysis results in ug/sq.ft. by sample location; the lab name, address, and EPA identification number; the hazard-reduction start and completion dates; the firm/organization name, address, and supervisor names; and a detailed written description of the hazard reduction or maintenance activity (methods used, exterior surface / interior room / common-area locations, and soil locations/methods).
HUD clearance in assisted housing tracks the EPA dust action levels; this citation governs the REPORT CONTENTS for the HUD side. Retention of these records is set by 24 CFR §35.175 — confirm the applicable period for the housing program before disposing of any report.
Read the regulation · Source text read 2026-07-09

4. Dust-Wipe & Soil Sample Log + Chain of Custody

Source file: sample-log-chain-of-custody.md

Retention: Retain the sample log and chain-of-custody with the report and the NLLAP lab report; at least 3 years, longer per state/tribal or HUD program requirements.

Regulation this document satisfies:

EPA (40 CFR Part 745, Subpart L) — 40 CFR §745.227(e)(8)
Post-abatement clearance procedures and clearance report — visual inspection (e)(8)(i); cleanup verification; dust sampling taken at least 1 hour after final post-abatement cleanup (e)(8)(iv); documented sampling methodology and room/hallway/stairwell selection; comparison of residual dust-lead results to the (e)(8)(viii) action levels; and recleaning + retesting of any area that fails.
The clearance-report deliverable summarizes these steps: what was visually inspected, what was sampled, the lab-analyzed results by location in ug/ft2, and pass/fail against the current action levels.
Effective 2025-01-13. Read the regulation · Source text read 2026-07-09
EPA (40 CFR Part 745, Subpart L) — 40 CFR §745.227(e)(8)(viii)
Dust-lead ACTION levels used to clear an abatement. Transitional (before 2026-01-12): floors 10, interior window sills 100, window troughs 400 ug/ft2. CURRENT (on/after 2026-01-12): floors 5, interior window sills 40, window troughs 100 ug/ft2. A clearance passes when every sampled surface is below the applicable action level.
The Oct-2024 final rule renamed 'clearance levels' to 'action levels'. EPA-authorized states may adopt later; the numbers above are the federal levels. Confirm the level in effect for the jurisdiction and the abatement date on every report. See https://www.epa.gov/lead/hazard-standards-and-clearance-levels-lead-paint-dust-and-soil-tsca-sections-402-and-403 and the final rule at https://www.federalregister.gov/documents/2025/07/09/2025-12726/reconsideration-of-the-dust-lead-hazard-standards-and-dust-lead-post-abatement-clearance-levels .
Effective 2026-01-12. Read the regulation · Source text read 2026-07-09
EPA (40 CFR Part 745, Subpart D) — 40 CFR §745.65
Lead-based paint hazard standards (IDENTIFY, distinct from clearance action levels). Dust-lead hazard on floors/interior window sills: before 2026-01-12 = 10 / 100 ug/ft2; on/after 2026-01-12 = any REPORTABLE level by NLLAP wipe analysis. Soil-lead hazard §745.65(c): bare soil in a play area = 400 ppm (ug/g); rest of yard = average 1,200 ppm. Paint-lead hazard = deteriorated LBP on friction/impact/chewable surfaces or any deteriorated LBP.
Reportable/hazard levels (used to FIND a hazard) are not the same as the (e)(8)(viii) action levels (used to CLEAR an abatement). The pack keeps the two straight so a report never mislabels a number.
Effective 2026-01-12. Read the regulation · Source text read 2026-07-09
HUD (24 CFR Part 35, Subpart R — Lead Safe Housing Rule) — 24 CFR §35.1340
Required contents of a clearance / hazard-reduction report for federally assisted and HUD-associated housing: the property address and affected dwelling units/common areas; the date(s) of the exam; the name, address, signature, and certification number of each person performing the clearance; the visual-assessment results; the dust-sample analysis results in ug/sq.ft. by sample location; the lab name, address, and EPA identification number; the hazard-reduction start and completion dates; the firm/organization name, address, and supervisor names; and a detailed written description of the hazard reduction or maintenance activity (methods used, exterior surface / interior room / common-area locations, and soil locations/methods).
HUD clearance in assisted housing tracks the EPA dust action levels; this citation governs the REPORT CONTENTS for the HUD side. Retention of these records is set by 24 CFR §35.175 — confirm the applicable period for the housing program before disposing of any report.
Read the regulation · Source text read 2026-07-09

5. RRP Recordkeeping Checklist + Retention Log (40 CFR §745.86)

Source file: rrp-recordkeeping-checklist.md

Retention: A certified renovation firm must retain the records this checklist tracks for 3 years following completion of the renovation (40 CFR §745.86); this does not supersede any longer state/tribal period.

Regulation this document satisfies:

EPA (40 CFR Part 745, Subpart E) — 40 CFR §745.86
Renovation, Repair and Painting (RRP) recordkeeping. A certified renovation firm must RETAIN records demonstrating compliance for 3 years following completion of the renovation: lead-based-paint determination records (inspector/risk-assessor report, test-kit or paint-chip results with NLLAP lab), signed/dated pre-renovation education acknowledgments (or mailing/attempted-delivery proof), and documentation that a certified renovator was assigned, provided on-the-job training, directed the work-practice tasks, and performed post-renovation cleaning verification.
3-year retention does not supersede any longer state or tribal requirement. RRP recordkeeping is separate from the abatement clearance report but is the record inspectors ask an RRP firm to produce.
Read the regulation · Source text read 2026-07-09

6. Action-Level Reference Card & Implementation Guide

Source file: action-level-reference-and-implementation.md

Retention: Reference document; keep the current adopted action/reportable levels and in-use report templates for the life of the practice. All underlying reports and sample records: at least 3 years.

Regulation this document satisfies:

EPA (40 CFR Part 745, Subpart L) — 40 CFR §745.227(e)(8)(viii)
Dust-lead ACTION levels used to clear an abatement. Transitional (before 2026-01-12): floors 10, interior window sills 100, window troughs 400 ug/ft2. CURRENT (on/after 2026-01-12): floors 5, interior window sills 40, window troughs 100 ug/ft2. A clearance passes when every sampled surface is below the applicable action level.
The Oct-2024 final rule renamed 'clearance levels' to 'action levels'. EPA-authorized states may adopt later; the numbers above are the federal levels. Confirm the level in effect for the jurisdiction and the abatement date on every report. See https://www.epa.gov/lead/hazard-standards-and-clearance-levels-lead-paint-dust-and-soil-tsca-sections-402-and-403 and the final rule at https://www.federalregister.gov/documents/2025/07/09/2025-12726/reconsideration-of-the-dust-lead-hazard-standards-and-dust-lead-post-abatement-clearance-levels .
Effective 2026-01-12. Read the regulation · Source text read 2026-07-09
EPA (40 CFR Part 745, Subpart D) — 40 CFR §745.65
Lead-based paint hazard standards (IDENTIFY, distinct from clearance action levels). Dust-lead hazard on floors/interior window sills: before 2026-01-12 = 10 / 100 ug/ft2; on/after 2026-01-12 = any REPORTABLE level by NLLAP wipe analysis. Soil-lead hazard §745.65(c): bare soil in a play area = 400 ppm (ug/g); rest of yard = average 1,200 ppm. Paint-lead hazard = deteriorated LBP on friction/impact/chewable surfaces or any deteriorated LBP.
Reportable/hazard levels (used to FIND a hazard) are not the same as the (e)(8)(viii) action levels (used to CLEAR an abatement). The pack keeps the two straight so a report never mislabels a number.
Effective 2026-01-12. Read the regulation · Source text read 2026-07-09
EPA (40 CFR Part 745, Subpart L) — 40 CFR §745.227(e)(8)
Post-abatement clearance procedures and clearance report — visual inspection (e)(8)(i); cleanup verification; dust sampling taken at least 1 hour after final post-abatement cleanup (e)(8)(iv); documented sampling methodology and room/hallway/stairwell selection; comparison of residual dust-lead results to the (e)(8)(viii) action levels; and recleaning + retesting of any area that fails.
The clearance-report deliverable summarizes these steps: what was visually inspected, what was sampled, the lab-analyzed results by location in ug/ft2, and pass/fail against the current action levels.
Effective 2025-01-13. Read the regulation · Source text read 2026-07-09
EPA (40 CFR Part 745, Subpart L) — 40 CFR §745.227(e)(10)
Required contents of the ABATEMENT REPORT: (i) start and completion dates of the abatement; (ii) name/address of each certified abatement firm and each supervisor; (iii) the occupant protection plan prepared under (e)(5); (iv) name, signature, and certification of each certified risk assessor or inspector performing clearance sampling, with the dates of sampling; (v) the clearance dust-lead results (and soil results, if any) with the identity of each analyzing lab; (vi) a detailed written description of the abatement — methods used, occupant protection, room/component locations, and any encapsulant/enclosure monitoring recommendations; and, on/after 2026-01-12, a dust-lead hazard statement when a result is below the action level yet at or above the reportable level.
A July-2025 EPA correction (90 FR / 2025-12726) restored three post-abatement (e) subparagraphs deleted in error when the final rule took effect 2025-01-13; use the current eCFR text, not the raw Jan-2025 rule text.
Effective 2025-01-13. Read the regulation · Source text read 2026-07-09
EPA (40 CFR Part 745, Subpart E) — 40 CFR §745.86
Renovation, Repair and Painting (RRP) recordkeeping. A certified renovation firm must RETAIN records demonstrating compliance for 3 years following completion of the renovation: lead-based-paint determination records (inspector/risk-assessor report, test-kit or paint-chip results with NLLAP lab), signed/dated pre-renovation education acknowledgments (or mailing/attempted-delivery proof), and documentation that a certified renovator was assigned, provided on-the-job training, directed the work-practice tasks, and performed post-renovation cleaning verification.
3-year retention does not supersede any longer state or tribal requirement. RRP recordkeeping is separate from the abatement clearance report but is the record inspectors ask an RRP firm to produce.
Read the regulation · Source text read 2026-07-09
HUD (24 CFR Part 35, Subpart R — Lead Safe Housing Rule) — 24 CFR §35.1340
Required contents of a clearance / hazard-reduction report for federally assisted and HUD-associated housing: the property address and affected dwelling units/common areas; the date(s) of the exam; the name, address, signature, and certification number of each person performing the clearance; the visual-assessment results; the dust-sample analysis results in ug/sq.ft. by sample location; the lab name, address, and EPA identification number; the hazard-reduction start and completion dates; the firm/organization name, address, and supervisor names; and a detailed written description of the hazard reduction or maintenance activity (methods used, exterior surface / interior room / common-area locations, and soil locations/methods).
HUD clearance in assisted housing tracks the EPA dust action levels; this citation governs the REPORT CONTENTS for the HUD side. Retention of these records is set by 24 CFR §35.175 — confirm the applicable period for the housing program before disposing of any report.
Read the regulation · Source text read 2026-07-09

The merge fields you fill in

Every project-specific value is a merge field. Fill each one once and it flows through the kit. Required fields must be completed before a report is inspection-ready.

Merge fields — required
Field Token Example
Certified firm legal name {{company_name}} Lone Star Lead Services LLC
EPA/HUD firm certification number {{firm_certification_number}} NAT-F123456-1
Certified firm address {{firm_address}} 1200 Industrial Blvd, Houston, TX 77003
Certified risk assessor / inspector name {{assessor_name}} Dana Ruiz
Individual EPA/HUD certification number {{assessor_certification_number}} RA-0098765
Property address (+ affected units/common areas) {{property_address}} 418 Oak St, Units 1-2 & lobby, San Antonio, TX 78205
Abatement start date {{abatement_start_date}} 2026-07-06
Abatement completion date {{abatement_end_date}} 2026-07-08
Clearance examination / sampling date {{clearance_date}} 2026-07-09
NLLAP-recognized laboratory name {{lab_name}} Gulf Coast Analytical (NLLAP #TX-221)
Laboratory EPA identification number {{lab_epa_id}} EPA-LAB-00417
Action-level set in effect (transitional vs. current) {{action_level_set}} Current (on/after 2026-01-12): floors 5 / sills 40 / troughs 100 ug/ft2
State / authorized-state jurisdiction {{jurisdiction}} Texas (EPA-administered)
Report issued date {{report_date}} 2026-07-09
Merge fields — optional / per-record
Field Token Example
Abatement supervisor name(s) {{supervisor_name}} M. Alvarez (Supervisor #S-4451)
Year the structure was built {{year_built}} 1948

Get the kit

One-time purchase. Editable DOCX + print-ready PDF + implementation guide, delivered as a single download.

Lead Clearance & Abatement Report Kit

Clearance report and abatement report templates built to the current 40 CFR §745.227(e)(8)/(e)(10) required elements and the 2026 dust-lead action levels, plus HUD §35.1340 report contents, visual-assessment forms, a dust-wipe sample log with chain of custody, and an RRP recordkeeping checklist — each element mapped to its section.

$299 one-time

vs $500-$1,500 per report you already charge / free-but-stale EPA sample forms for the incumbent

  • Clearance report template — all 40 CFR §745.227(e)(8) required elements
  • Abatement report template — all 40 CFR §745.227(e)(10) required elements
  • 2026 dust-lead action levels baked in (floors 5 / sills 40 / troughs 100 ug/ft2)
  • HUD 24 CFR §35.1340 clearance-report crosswalk (federally assisted housing)
  • Visual assessment forms (pre- and post-abatement, §745.227(e)(8)(i))
  • Dust-wipe sample log + chain-of-custody form (NLLAP lab, results by location)
  • Soil sampling log (bare-soil play area vs. yard, §745.65(c))
  • RRP recordkeeping checklist + 3-year retention log (40 CFR §745.86)
  • Action-level / reportable-level reference card (before vs. on/after 2026-01-12)
  • Editable DOCX + print-ready PDF + implementation instructions
Get the kit — $299

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